Abstract Submission Guidance

NASGBI Abstract Submission Guidance

For the ASM

• The following guidance must be strictly adhered to if you want make a successful submission of your abstract.
• If the abstract does not conform to the set format it will be sent straight back with a note regarding resubmission, unless there is insufficient time before the closing date, in which case it may be rejected.
• The abstract is to be submitted on the template form, and should be sent electronically with a covering letter (scanned pdf) signed by all the authors (at least one of whom must be a full NASGBI member). The letter should confirm that ethical approval was obtained, or that the project was registered with the hospital’s audit department where appropriate. Case reports should also have patient consent for submission. The letter must also clearly show the name, contact address, telephone number and an email address for correspondence of the senior or corresponding author. Without this it will not be possible to process successful abstracts for publication in the Journal of Neurosurgical Anesthesiology (JNA).
• The best eight abstracts will be invited to compete for the Harvey Granat prize for the best Oral Presentation, unless the submission specifies for poster only.
• Acceptance of your abstract for presentation in either oral or poster form does not necessarily guarantee that your abstract will be published in the JNA.

TITLE: the abstract should begin with the title and full name and affiliations of all the authors.

THE ABSTRACT: (excluding titles authors and affiliations) should not exceed 1500 characters. In addition, up to 3 references and one table or figure can be included.

All abstracts must be submitted electronically to the email address on the NASGBI website. using Microsoft Word 12 font, Times New Roman, double space all copy including footnotes, legends, tables and references. Text must not be boxed or enclosed in any other kind of submission. Limit the use of abbreviations and acronyms, and avoid general statements (e.g., "the significance of the results is discussed"). The results must include the figures from which you drew your conclusions!

Abstracts must be structured into and have the following subheadings in bold:

Introduction, Methods, Results, Conclusions,

Case reports must be submitted under the headings; Introduction, case history and discussion.

Full guidance re the standards required can be found on the Journal of Neurosurgical Anesthesiology (JNA) website: http://edmgr.ovid.com/jna/accounts/ifauth.htm. The main points are shown below to aid in the correct submission of your abstract.

Abbreviations

For a list of standard abbreviations, consult the Council of Biology Editors Style Guide (available from the Council of Science Editors, 9650 Rockville Pike, Bethesda, MD 20814) or other standard sources. Write out the full term for each abbreviation at its first use unless it is a standard unit of measure.

References

The authors are responsible for the accuracy of the references.

Cite the references in text in the order of appearance. Cite unpublished data, such as papers submitted but not yet accepted for publication or personal communications, in parentheses in the text. If there are more than three authors, name only the first three authors and then use et al. Refer to the List of Journals Indexed in Index Medicus for abbreviations of journal names. Sample references are given below:

Journal Article

1. Hoffman WE, McDonald T, Berkowitz R. Simultaneous increases in respiration

and sympathetic function during opiate detoxification. J Neurosurg Anesthesiol

1998;4:205-10.

Book Chapter

2. Murphy TM. Somatic blockade of head and neck. In: Cousins MJ, Bridenbaugh PO,

eds. Neural Blockade in Clinical Anesthesia and Management of Pain.

Philadelphia: Lippincott Williams & Wilkins, 1984:550-4.

Entire Book

3. Kellman RM, Marentette LJ. Atlas of Craniomaxillofacial Fixation.

Philadelphia: Lippincott Williams & Wilkins, 1999.

Software

4. Epi Info [computer program]. Version 6. Atlanta: Centers for Disease Control

and Prevention, 1994.

Online Journals

5. Friedman SA. Preeclampsia: A review of the role of prostaglandins. Obstet

Gynecol [serial online]. January 1988;71:22-37. Available from: BRS Information

Technologies, McLean, VA. Accessed December 15, 1990.

Database

6. CANCERNET-PDQ [database online]. Bethesda, MD: National Cancer Institute;

1996. Updated March 29, 1996.

World Wide Web

7. Gostin LO. Drug use and HIV/AIDS [JAMA HIV/AIDS web site]. June 1, 1996.

Available at: http://www.ama-assn.org/special/hiv/ethics. Accessed June 26,

1997.

Patient Anonymity and Informed Consent:

It is the author's responsibility to ensure that a patient's anonymity be carefully protected and to verify that any experimental investigation with human subjects reported in the manuscript was performed with informed consent and following all the guidelines for experimental investigation with human subjects required by the institution(s) with which all the authors are affiliated. Unless written consent is obtained and submitted with the manuscript, eyes should be masked and names should be removed from figures.

Either one figure or one table can be submitted on a separate sheet with the abstract.

Figures: Cite the figure in the text, and submit on a separate sheet, not embedded within the text.

Corresponding author

The contact address, telephone number and email of the corresponding author should be submitted in a covering letter (and on the email which is used to submit the abstract).